Work coordination
Plan a new colleague's first week
A first-week plan that matches reality is more useful than a perfect template. Tell the assistant who is starting, what they will own, which people and systems matter most, and which access takes time to set up.
A text to start with
A new team member is joining Monday. Their role is [role]. They need access to [tools], which takes about two days to set up. Key people to meet are [names or roles]. By the end of the week they should understand our current sprint and have met the three people they will work with most. Draft a day-by-day plan that accounts for the access delay and does not schedule meetings with people who are traveling Monday and Tuesday.
Example request. Change the details to fit your situation.What to check before sharing the plan
Confirm that every meeting slot names a real person who is free that week. Make sure no task depends on a tool before the access date in your prompt. Remove internal process details that need clearance before you can share them with someone who has not started yet. If the role touches anything sensitive, ask your manager what context is appropriate in week one.
Adjusting the plan once the week starts
Give the plan to the new colleague on their first morning and tell them it is a draft they can push back on. Check in briefly at the end of each day to see what fell behind. Adjusting the plan on day two is a normal part of using it.