Stage and performance
Build a set list that fits the allotted time
Add the rehearsed song lengths, transitions, instrument changes and announcements to estimate the full set. Compare that total with the slot you have been given. Identify what could be shortened or removed, then rehearse the revised order to check that it fits.
A text to start with
I am building a set list for [band name] with a slot of [length of slot]. Our songs and rehearsed lengths are: [song and duration list]. Instrument or equipment changes between songs: [changes]. Planned announcements: [announcements]. Propose an order and a running total that includes transitions. Flag songs where the length comes from a recording instead of a rehearsal.
Example request. Change the details to fit your situation.Set list timing sheet
Band: [ ] Event and date: [ ] Slot length: [ ] Set must end by: [ ] Position: [ ] Song: [ ] Length: [ ] Source of length: [timed in rehearsal or recording] Instrument or tuning change: [ ] Transition time: [ ] Announcement and time: [ ] Running total: [ ] Total planned time: [ ] Time left in slot: [ ] First song cut if running long: [ ] Timed full run result: [ ]
Estimates that run over
Recorded-track lengths can differ from live ones if the band extends an ending, takes a solo or slows the tempo. Treat any number that did not come from a timed rehearsal as an estimate. Give every instrument change, tuning break and spoken introduction its own time, since those gaps add up over a full set. Leave room for applause, and note what you would cut first if the set runs long.
Ask another agent to check the result
Check every song length against whether it came from a timed rehearsal or a recording. Flag any estimate taken from a recorded track and recalculate the total using rehearsed lengths where available. List any transition or announcement missing from the running total.
Time a full run
Play the set straight through with a timer, including talking and changes, and compare the total with your slot. Correct any song whose real length differed from the plan. Choose in advance which song or announcement is cut if time is short, and tell everyone on stage. Print the final order with the cut marked.