Care and support logistics
Draft an update for an approved support circle
Share only what the person has agreed to share, and only with the people they approved. Lead with confirmed changes, say what help is needed and how to reply, and leave out anything private. Each personal detail needs a clear yes from the person.
A text to start with
I want to send an update to [approved group] about [person]. Details the person has agreed I can share: [approved details]. Confirmed changes: [changes with dates]. Help needed: [requests]. Reply to: [route]. Draft a short, plain update. Do not add health information, guesses about how they are doing or any detail I did not list. Note which details I should double check.
Example request. Change the details to fit your situation.Support circle update
Person: [ ] Approved audience: [ ] Date person approved this draft: [ ] Details the person agreed to share: [ ] Confirmed change and date: [ ] Pending change, not yet confirmed: [ ] Help requested and by when: [ ] How to respond: [ ] Private details left out: [ ] Sentences needing the person's yes: [ ] Sent by: [ ] Sent on: [ ] Replies collected at: [ ]
Consent and interpretation
Go through the draft one sentence at a time and ask whether the person agreed to each detail being shared with this group. A circle is rarely uniform, so a detail fine for close family may not suit neighbors or colleagues. Watch for phrases that interpret instead of report, such as saying someone is struggling or doing better, which turn an observation into a health claim. Check that planned changes are labeled confirmed or pending. Make sure the help requested matches tasks people can reasonably take on.
Ask another agent to check the result
Check every personal detail in this update for stated consent from the person. Flag any wording that interprets health, mood or progress without a source. Separate confirmed changes from pending ones, and note any recipient who may not be on the approved audience.
Get approval before sending
Show the draft to the person and ask them to approve, cut or reword it. Confirm the recipient list matches who they agreed to include. Send it yourself through the chosen route, then note who received it and when. Collect replies in one place, and share a short follow-up once help is arranged so people know the requests are closed.